Coming up· published 10 Nov 2025
Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments in Surrey - Market Engagement Opportunity
NHS Surrey Heartlands Integrated Care Board · Woking, South East
NHS Surrey Heartlands Integrated Care Board is planning this contract. It is a contract for other health and social care in Woking.
Source: Find a Tender, published 11 Nov 2025. Details are refreshed every 30 minutes.
Key dates
2025
Pipeline notice published
Planning Notice · 12:21
View notice2026
Tender notice expected
Date given in the buyer's earlier notice
About this tender
In brief
NHS Surrey Heartlands Integrated Care Board is planning this contract. It is a contract for other health and social care in Woking. The buyer has published an early notice. It gives providers time to prepare before the tender opens. The estimated value is £3,000,000.
Find a Tender published it on 11 November 2025. The notice number is 072762-2025. The OCDS ID is ocds-h6vhtk-05de9c.
Summary of the contracting process
The procurement process is being organised by the NHS Surrey Heartlands Integrated Care Board, in partnership with Surrey County Council, focusing on the Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments across Surrey. This process falls under the "Health services" category, with the regional identification being UKJ2.
The contract is in the planning stage as per the Provider Selection Regime 2023, with expressions of interest due by noon on 12th December 2025. The estimated contract value is between £500,000 and £600,000 per annum over a potential three-year term, with an option to extend by up to two years. The procurement aims to ensure a high-quality, sustainable solution to meet statutory requirements under the Mental Health Act.
The notice in full
Surrey Heartlands Integrated Care Board (ICB), in partnership with Surrey County Council, is exploring options to commission a sustainable, high-quality solution for the provision of Section 12 approved doctors to support the delivery of Mental Health Act assessments across Surrey.
We are seeking a provider (or group of providers) who can deliver a reliable, year-round rota of Section 12 approved doctors to attend Mental Health Act assessments when requested by local Approved Mental Health Professionals (AMHPs). This will include:
- 24/7/365 coverage with one Section 12 doctor on-call at all times
- A back-up doctor for surge or dual-assessment requirements
- A single point of contact/booking system accessible to AMHP teams
- Full compliance with clinical governance, performance and response expectations In 2024/25, there were 1,773 Section 12 assessments conducted in Surrey. The estimated contract value is PS500,000 - PS600,000 per annum, and we are seeking a provider with the capability to support this statutory function across a geographically large and diverse county. The contract duration is proposed as potentially 3 years with up to a 2 year extension option. Attached is a draft service specification setting out our proposed requirements. At this stage, we are inviting expressions of interest, alongside any comments or questions providers may have regarding the scope, delivery model, or commercial approach. We welcome responses from:
- NHS or independent sector providers with experience in urgent mental health delivery
- Clinical staffing agencies with a track record in rota management and mental health settings
- New market entrants with a strong track record of high standard delivery who can mobilise the required capabilities
- Partnerships or consortia (including clinical chambers or equivalent) who can jointly meet the full -service requirements To register for a conversation with ICB colleagues please respond by Noon (12pm) on Friday 12th December 2025 via email to Stuart Meredith (stuart.meredith1@nhs.net).
Lots (1)
- 01
Lot 1Planned
1. Introduction and Background Surrey Heartlands Integrated Care Board (ICB is seeking to commission a provider to deliver a consistent, reliable, and high-quality Section 12 doctor rota to support the delivery of Mental Health Act (MHA) assessments across the Surrey geography. In 2024/25, there were 1,773 Mental Health Act assessments conducted across the Surrey system requiring a Section 12 approved doctor.
The ICB is seeking a single commissioned solution to deliver sustainable, year-round coverage, coordinated via a central point of contact. This service specification sets out the requirements for delivery of this essential statutory function. 2.
Service Objectives The provider will:
- Ensure continuous 24/7, 365-day cover of at least one Section 12 approved doctor on-call for MHA assessments across Surrey.
- Maintain a back-up doctor to provide resilience for surges in demand or unplanned unavailability.
- Operate a centralised point of contact to enable timely booking and deployment of doctors by the Surrey AMHP service.
- Ensure response times and availability support legal and clinical requirements under the Mental Health Act. 3. Scope of Service 3.1 Core Requirements
- Provision of one Section 12 approved doctor on-call at all times.
- Provision of a second back-up doctor to: o Attend where two doctors are required. o Provide resilience in cases of multiple simultaneous assessments or unavailability.
- Doctors must be Section 12 approved under the Mental Health Act, and appropriately indemnified and revalidated.
- Doctors must have recent experience in Mental Health Act assessments, ideally within community or urgent care settings.
Additional information: Service Specification will be forwarded to providers responding to this market engagement opportunity. This is not dependent on booking a discussion with ICB colleagues.
Key facts
Contract
- Service
- Other
- Procurement type
- Standard
- Category
- Services
- Contract period
- Not specified - Not specified
- Lots
- 1
Procedure
- Notice type
- Planning Notice
- Current stage
- Planning
- Stages so far
- Planning
- Published on
- Find a Tender Service
Not stated in the notice: procurement method, awardee scale.
Values
- Tender value
- £3,000,000
Not stated in the notice: lots value, awards value, contracts value.
Status
- Tender
- Planned
- Lots
- Planned
Not stated in the notice: awards, contracts.
References
- Find a Tender notice
- 072762-2025
- Open Contracting ID
- ocds-h6vhtk-05de9c
- CPV code
- 85100000 - Health services
- CPV division
- 85 - Health and social work services
Location
- Local authority
- Woking
- Town
- Guildford
- Postcode
- GU21 5BH
- Electoral ward
- Canalside
- Constituency
- Woking
- Delivery area
- Surrey, East and West Sussex
- Region
- South East
- Sub-region
- West Surrey
- Area
- Surrey, East and West Sussex
- Country
- England
Buyer
Contracting authority
- Organisation
- NHS Surrey Heartlands Integrated Care Board
- Category
- Services
- Contact
- Stuart Meredith
- Address
- Woking, GU21 5BH · South East · England
Not stated in the notice: phone.
Documents and links
Questions about this tender
When will the Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments in… tender open?
NHS Surrey Heartlands Integrated Care Board has not yet given a date for the tender notice. An early notice is the time to answer any market engagement questions and gather the evidence a bid will need.
How much is the Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments in… contract worth?
The estimated value is £3,000,000.
Who is the buyer for Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments in…?
NHS Surrey Heartlands Integrated Care Board, based in Woking, South East. The named contact is Stuart Meredith.
How do I bid for Provision of a 24/7 Section 12 Doctor Rota for Mental Health Act Assessments in…?
Register on the buyer's portal named in the notice, download the tender pack and check every condition of participation before you start writing. Care Sync Experts writes and reviews care tender bids from £1,500 + VAT.
Want help winning this tender?
We write and review care tender bids: quality answers, case studies and social value, checked against how the buyer scores before you submit.
What to do next
- Read the early notice in full.
- Answer any market engagement questions.
- Gather your evidence and case studies now.
- Check your policies are up to date.
- Watch for the tender notice.
Bidding for contracts like this
Other tenders in Woking
- TB TestingWoking
- Supply of medication for the urgent treatment of COVID-19 by community pharmacy within NHS Surrey Heartlands ICBWoking
- Supply of medication for the urgent treatment of COVID-19 by community pharmacy within NHS Surrey Heartlands ICBWoking
- Mandatory Dental Services - Rapid Commissioning of Additional Units of Dental Activity on behalf of NHS Surrey Heartlands ICBWoking
- BSPS Microbiology Sample Collection for Laboratory BacteriologySurrey Heath
- BSPS Liquid Based TB DiagnosisSurrey Heath
- Custody Healthcare ServicesEastleigh
- Activity Based Learning Disability OpportunitiesTower Hamlets
Browse by sector
- All open health and social care tendersThe full feed, updated every 30 minutes.
- Tender sectors we coverWhat each sector buys and how bids are scored.
- Supported living tendersSupport for adults in their own tenancies.
- Extra care tendersHousing with care staff on site.
- Reablement tendersShort-term help to regain everyday skills.
- Residential care and care home tendersCare home and nursing home beds.
- Domiciliary care tendersCare visits in people's own homes.
- Children and young people tendersChildren's homes, placements and short breaks.
Get help with your bid
- Health and social care tender writingWe write and review your bid.
- Guidance on managing a bidPlan a bid from notice to submission.
- Providers we have helped win contractsContracts our clients have won.
- What the Procurement Act 2023 changes for care tenders
- Book a consultation about this tenderTalk this tender through with us.