Cloch Housing Association - Three Year Contract for Water Hygiene Maintenance and Management
Overview
Summary, notice description and lot information
The Cloch Housing Association, a registered social landlord based in Greenock, initiated a public procurement process to award a three-year contract for water hygiene maintenance and management services. The contract covers the maintenance and management of water systems across ten properties, which include HMOs and supported living facilities in Greenock and Port Glasgow, within the UKM83 region. The procurement process employed an open procedure and focused on delivering services within the housing and community amenities sector.
The final contract, valued at £100,000 with possible annual extensions, was awarded to ECG Facilities Services. Key dates included the initial contract start in 2024 and it was signed on 28th July 2025, with options to extend for up to five years in total. This tender represents a significant opportunity for businesses specializing in water hygiene and management services, particularly those experienced in servicing residential facilities with elderly and residents requiring assisted living.
Companies that have a proven track record in compliance with HSE and HSG regulations, hold requisite insurances, and can demonstrate prompt supply chain practices would find this contract highly suitable. Additionally, businesses with prior experience or memberships related to legionella control, and those capable of operating within an electronic submission environment, will be particularly well-placed to engage successfully with such procurement opportunities in the social housing sector.
The Contract will involve planned maintenance visits to 10 properties of HMO or supported living as detailed in the schedule of addresses described with Tender Document B 'Address list' tab. The works and services comprise the following; Annual TMV Servicing for each property. Clean and disinfect existing shower head in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; re-commission and fill hot water storage tank (Quarterly inspections) Monthly H&C Temperature Annual hot water cylinder flushing Six monthly expansion vessel flushing Supply all necessary registration and certification of completed checks and detail subsequent necessary remedial repairs to ensure compliance.
All certification to be provided in an electronic format to be approved by the Cloch Housing Association. The Contract will primarily involve maintenance services to existing hot water systems to be undertaken in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; The Principal Contractor is advised that all flatted properties that are included within the Contract belong to Cloch Housing are HMO's, or are supported living units with elderly residents or residents with assisted living needs. The Contract term will be for an initial three-year period (2024-2027) with optional 1 + 1 Year Annual Extensions up to a maximum contract duration of five years overall.
Single stage tendering and all bidders may submit a tender
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