CSC25030 Holiday Activities and Food Programme (HAF) 2025
Overview
Summary, notice description and lot information
Torbay Council has successfully moved forward with the award stage of the procurement process for the CSC25030 Holiday Activities and Food Programme (HAF) 2025. This initiative, funded by the Department for Education, aims to provide both activities and meals to children eligible for Free School Meals during school holidays. The procurement focused on service delivery across Torquay, Paignton, and Brixham with special provisions for teenagers and children with complex Special Educational Needs and Disabilities (SEND).
The contracts, awarded on 14th July 2025, will be active from 28th July 2025 to 28th January 2026, inviting an open procurement method targeting light-touch services in the UKK42 region, with the projects entailing service enhancements in children’s holiday camps and associated social work services. The successful engagement in this tender provides significant opportunities for businesses already involved in social services, educational support, or being able to offer specially targeted programs for vulnerable youth. Small and medium enterprises (SMEs) like Pro-Coaching Education Limited and Play Torbay, alongside large VCSEs like Turning Heads-Changing Perceptions and Lives CIC, have secured contracts, exemplifying the range of business types that can thrive in such tenders.
Opportunities exist to join future procurements in similar frameworks which not only align with corporate social responsibility goals but also tap into steady funding avenues and community welfare initiatives. Thus, businesses specializing in educational programs, social welfare activities, or community engagement, particularly those familiar with the procurement criteria of local government bodies, stand to benefit greatly from engaging in such public contracts.
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.
The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham.
Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.
Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven
Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven
Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.
Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two
Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one
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The contract period is one year.
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