Gloucestershire Holiday Activities and Food Programme (HAF)
Overview
Summary, notice description and lot information
Gloucestershire County Council has completed the award stage for the Gloucestershire Holiday Activities and Food Programme (HAF), under the health and social work services sector. This procurement focuses on providing activities and food for children eligible for Free School Meals during school holidays. The projects are regionally distributed across locations such as Gloucester City, Cheltenham Borough, and others in the UKK1 region.
The contract extension's value is estimated at £1,700,000, to accommodate necessary additional services from existing suppliers within a framework agreement that follows a negotiated procedure without prior competition due to technical reasons and potential economic inconvenience. This procurement process presents significant opportunities for businesses that specialise in delivering educational and social services. Companies positioned to provide district leadership, activity coordination, or specialist services for Special Educational Needs and Disabilities (SEND) can benefit from this initiative.
Both larger organisations and SMEs across the region can apply to join the framework agreement during the extension, subject to assessment periods aligned with the HAF seasonal calendar, thus allowing a diverse range of businesses to contribute to and grow through this community-centred initiative.
he Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified framework which has three lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.
Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.
Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday.
Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.
Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.
Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.
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